Academic Progress Guidelines

About This Procedure

As a CCD student, you are expected to maintain satisfactory academic progress. Recognizing the value of measuring academic progress for all students, CCD has established the following practice and procedure for measuring academic standing. This procedure is intended to be informational and helpful, but also establishes clear standards of academic progress that must be met and maintained in order to be a successful student at CCD. Your academic standing at one Colorado Community College System (CCCS) college will impact academic standing at other CCCS colleges.

Process

For students who have attempted fewer than 9 credit hours, CCD will monitor satisfactory progress through an academic alert process. These students are not subject to academic standing.

Academic standing applies to all students who have attempted 9 or more credits at a CCCS college, regardless of the number of term credits they attempt from that point forward. Academic standing is applied consistently and uniformly within each CCCS institution. CCD will determine academic standing following the posting of the majority of term grades for each semester. Students placed on probation or suspension will be notified of their status. Suspended students will not be allowed to attend any CCCS college in the subsequent semester/s unless an appeal is approved. The academic standing status will be noted on the advising, official and unofficial transcripts. The academic standing of a student is not specific or limited to CCD, as it will impact a student’s enrollment at other CCCS colleges.

Definitions

  • Only college-level classes will be used to calculate term and cumulative grade point averages (GPA). This includes summer-term courses.
  • Only courses taken at CCD will be used for this procedure. Courses taken elsewhere and transferred in do not apply. The GPA calculations for this procedure may not match those used for financial aid purposes.

Standards

Initial Standing

A student has attempted fewer than 9 cumulative credit hours with a cumulative GPA that is greater than or equal to 2.0 for all classes attempted.

Academic Alert

A student has attempted fewer than a cumulative 9 credits with a cumulative GPA less than 2.00 for all classes attempted.

Good Standing

A student has attempted at least 9 cumulative credit hours and has a cumulative GPA greater than or equal to 2.0 for all classes attempted. 

Probation

A student has attempted at least 9 cumulative credit hours and has a cumulative GPA less than 2.0 for all classes attempted.

Returning to Good Standing

By the conclusion of the academic probation term, the student must raise their cumulative GPA to at least 2.0. If this condition is met, the student returns to good standing.

Probation (continuing)

If a student on academic probation earns a GPA of at least 2.0 for all classes attempted during a term but fails to raise their cumulative GPA to at least 2.0, then the student will be allowed to attend the next term but will remain on academic probation until the cumulative is at 2.0 or higher.

Suspension

If a student on academic probation earns a term GPA of less than 2.0 for all classes attempted, the student will be suspended and will not be allowed to enroll at any CCCS college for the next term, excluding summer term (as summer term may not be used as a "suspension term").

Suspension Rules

  • Summer term may not be used as a "suspension term."
  • Summer term may be used to remediate (improve) the GPA if approved by CCD. If you wish to enroll for summer term after being suspended, you will need to follow CCD's suspension reinstatement procedure.
  • An initial suspension is for one term, excluding summer term.
  • A second suspension is for two terms, excluding summer term.
  • A third suspension is for two full years, or four academic terms, excluding summers.
  • A student who has served the suspension time for initial suspension, second suspension, or third suspension, will be required to submit an academic suspension appeals packet and meet with their academic advisor to review and sign the packet.
  • If approved by the academic appeals committee, you will be reinstated for two classes and be required to complete an accountability contract during their semester of reinstatement.

Appeals

  • You may appeal your suspension by following the CCD suspension reinstatement procedure. If you intend to transfer to another CCCS college, you may appeal to the transferring CCCS college.
  • If your suspension appeal is approved, you will be reinstated for the semester approved.
  • When put on suspension, you will be dropped from all courses for any future terms. You will not be able to register for courses until you meet the requirements outlined in the suspension reinstatement procedure. You are ultimately responsible for your enrollment and need to check your enrollment schedule for accuracy.

Reinstatement Procedure

The academic suspension reinstatement procedures require that you meet with your academic advisor to review the academic suspension reinstatement packet prior to submitting it to the academic appeals committee for review. The completed and reviewed packet should be turned into academic advising.

The academic suspension packet can be found in the document library at CCD.edu/StudentForms. You should be prepared for the session with your academic advisor by reading and completing the forms in the packet. The following should be presented to the advisor for review and signature:

  • An unofficial transcript/copy of an academic record.
  • A printed Degree Works audit.
  • A typed letter of appeal.
  • Any supporting documentation outlining the circumstances that led to a suspension.

After the academic appeals committee reviews all appeals, an academic suspension committee member will notify you of your reinstatement status via your CCCS email account and by phone. If you are approved for reinstatement, you must follow the planned and approved courses outlined in the academic reinstatement plan and sign a reinstatement contract with the academic advising suspension advisor. In order to continue enrollment at CCD, you must meet all requirements outlined in your reinstatement contract.